Privacy
Policy

If you submit the Hackoholics application form, the following information is collected:

• Full name and email address
• Year of study and course name
• Phone number, if you choose to provide it
• Written responses about your prior experience, motivation, goals, time commitment, consistency, and additional notes
• Selected tools, self-reported skill level, preferred focus area, and website feedback rating

When you browse the site, hosting and infrastructure providers may also process standard technical request data such as IP address, browser or device metadata, timestamps, and request logs needed to deliver, secure, and troubleshoot the site.

Submitted information is used to review applications, shortlist candidates, contact applicants, send confirmation emails, and operate the Hackoholics intake process.

Website feedback and technical logs may also be used to improve site content, fix errors, verify the application flow is working correctly, and maintain platform security.

The current frontend sets two small cookies on some public pages: purrmission=granted and meowware=enabled.

• Set with path=/, SameSite=Lax, and a lifetime of approximately one year
• Not used for login, advertising, profiling, or payment processing
• Based on current site code, these appear decorative or experience-related rather than identity-tracking

Your browser may also make standard requests to Google Fonts when pages load.

Application form submissions are stored in a Neon Postgres database. Application-related emails are sent through Resend. The public site and serverless API are hosted on Vercel.

These providers process data on our behalf to store submissions, deliver emails, and keep the site available. Their systems may operate outside your immediate region depending on their infrastructure.

We do not sell your personal information.

We only share information when needed to operate the site or intake workflow, including with service providers that host the site, store application data, or deliver application emails. Access may also be available to Hackoholics team members responsible for reviewing applications and managing cohort intake.

Application information is kept for as long as reasonably needed to run the relevant intake cycle, communicate with applicants, maintain club operation records, or resolve issues related to a submission.

Technical logs may be retained for shorter operational or security periods depending on the hosting and infrastructure providers involved.

We use reasonable technical measures provided through the current stack to protect submitted data, including server-side validation and managed infrastructure providers. That said, no internet transmission or online storage system can be guaranteed 100% secure.

To correct or request deletion of information you submitted through the application form, contact the Hackoholics coordinators through the School of Engineering. Once a dedicated club email is publicly listed on the site, it should be used as the primary contact point for privacy requests.

You can also control cookies through your browser settings, including blocking or deleting the cookies described above.

The following third-party services are currently referenced by this site:

If the site, intake workflow, or service providers change materially, this policy will be updated to reflect that. The effective reference date for the current version is May 27, 2026.